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The difference between a Venue Coordinator and a Wedding Planner

Updated: Aug 22, 2019

A common misconception is that if a venue has an in-house coordinator, a Wedding Planner isn’t needed. The two roles are very different, and they complement each other. The ideal scenario is that you would have both on board for your wedding planning journey.

What is a Venue Coordinator?

A Venue Coordinator works directly for the venue. Their area of expertise is the venue and they should know it inside out. They’ll be able to show you round the venue, tell you all about how weddings operate there, offer sample room layouts and act as a point of contact at your venue.


What does a Venue Coordinator do?

The Venue Coordinators role is purely logistical. They’re there on your wedding day as a representative of the venue to ensure your suppliers are operating safely under any venue rules and regulations and to ensure your contract with the venue is fulfilled.


A good Venue Co-coordinator is a Wedding Planners dream as the two can work together to ensure your day runs smoothly.


What is a Wedding Planner?

A Wedding Planner works directly for you. They are there to professionally advise and guide you on all aspects of your wedding. They are completely impartial and have your best interests at heart at all times. Appointing a good Wedding Planner will ensure you don’t feel the stresses of wedding planning.


What does a Wedding Planner do?

The role of a Wedding Planner can be tailored to suit your requirements, offering you expertise and guidance exactly where you need it. They’re there to ensure your day is planned to perfection and the day runs smoothly from start to finish.


Responsibilities of a Wedding Planner can vary drastically depending on your requirements.


Planning elements can include; establishing a planning timeline, working with you to manage your budget, appointing trusted suppliers, handling invitations and RSVP’s and managing meetings with your venue in the lead up to the wedding.


Wedding Planners are creative. They can establish the design of your wedding with you, translating your personalities and wishes into recommendations for colour schemes, venue decor, flowers, lighting, wedding attire, stationery, favours and table design.


Wedding Planners can also assist you with pre and post-wedding events and even helping you plan and book the honeymoon.


Bird Events offer a range of Wedding Planning services, each tailored to your requirements.

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